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SEABROOK BEACH
CIVIC ASSOCIATION
ARTICLE 1.
NAME
THE
ORGANIZATION SHALL BE KNOWN AS THE SEABROOK BEACH CIVIC ASSOCIATION.
ARTICLE 2.
PURPOSE
THE PURPOSE OF
THE ORGANIZATION SHALL BE TO PROMOTE BETTERMENT ISSUES THAT WOULD ENHANCE THE
LIVABILITY OF SEABROOK BEACH.
ARTICLE 3.
MEMBERSHIP
SECTION 1. MEMBERSHIP
SHALL BE OPEN TO ANY RESIDENT OF THE GENERAL AREA KNOWN AS SEABROOK BEACH
,INCLUDING PROPERTY OWNERS AND SEASONAL RESIDENTS.
SECTION 2. ANY
MEMBER WHO MOVES FROM THE GENERAL AREA CAN CONTINUE MEMBERSHIP AS LONG AS THE
ANNUAL DUES ARE PAID.
ARTICLE 4.
DUES
SECTION 1. THE
ANNUAL DUES OF THE ORGANIZATION SHALL BE $10.00 PER YEAR COMMENCING OCTOBER 1 IN
LINE WITH THE ORGANIZATION’S FISCAL YEAR OF OCTOBER 1 THRU SEPTEMBER 30.
SECTION 2. MEMBERS
ARE REQUIRED TO PAY THEIR ANNUAL DUES BY SEPTEMBER 1 IN ORDER TO VOTE AT THE
ANNUAL ELECTION.
ARTICLE 5.
MEETINGS
SECTION 1. STATED
MEETINGS OF THE ORGANIZATION SHALL BE HELD EVERY MONTH MAY THRU OCTOBER.
SECTION 2. SPECIAL
MEETINGS MAY BE CALLED BY THE PRESIDENT AT THE REQUEST OF THE BOARD OF DIRECTORS
OR AT THE REQUEST OF 10 MEMBERS OF THE BODY.
SECTION 3. THE
ANNUAL MEETING FOR THE ELECTION OF OFFICERS SHALL BE HELD AT THE STATED MEETING
ON THE SECOND TUESDAY IN SEPTEMBER.
SECTION 4. A
QUORUM FOR THE APPROVAL OF ANY BUSINESS SHALL CONSIST OF NOT LESS THAN THREE
MEMBERS OF THE BOARD OF DIRECTORS AND TEN PERCENT OF THE MEMBERSHIP.
SECTION 5. IN
ORDER TO PLAN FOR THE MEETINGS AND PROGRAMS FOR THE ENSUING YEAR, THERE SHALL BE
A JOINT MEETING OF THE RETIRING OFFICERS AND BOARD OF DIRECTORS MEMBERS WITH THE
NEWLY ELECTED OFFICERS AND NEWLY APPOINTED BOARD OF DIRECTORS MEMBERS DURING THE
MONTH OF SEPTEMBER.
SECTION 6. BOARD
OF DIRECTORS MEETINGS SHALL BE HELD ONCE A MONTH AT LEAST ONE WEEK PRIOR TO A
GENERAL MEETING. THE MEETING MAY BE CANCELLED BY A MAJORITY OF THOSE MEMBERS
COMPRISING OF THE OFFICERS AND BOARD OF DIRECTORS.
ARTICLE 6.
OFFICERS AND
BOARD OF DIRECTORS
SECTION 1. THE
OFFICERS OF THE ORGANIZATION SHALL CONSIST OF A PRESIDENT, VICE PRESIDENT,
SECRETARY, TREASURER AND MEMBERSHIP SECRETARY.
SECTION 2. THE
OFFICERS SHALL BE ELECTED AT THE ANNUAL MEETING IN SEPTEMBER AND ASSUME THEIR
RESPECTIVE DUTIES ON OCTOBER 1ST FOR A TERM OF TWO YEARS.
SECTION 3. THE
BOARD OF DIRECTORS SHALL CONSIST OF THE ABOVE FIVE OFFICERS AND THE CHAIR MAN OF
ALL STANDING COMMITTEES AND THE RETIRING PRESIDENT WHO WILL SERVE A TERM OF ONE
YEAR.
SECTION 4. THE
BOARD OF DIRECTORS SHALL HAVE THE AUTHORITY TO FILL ANY VACANCY OR VACANCIES ON
THE BOARD , INCLUDING ANY OFFICERS. TO FILL OUT THE TERM AND IN GENERAL, PLAN
AND CARRY OUT SUCH MEASURES AS SHALL BEST PROMOTE THE SERVICES AND WELFARE OF
THE ORGANIZATION.
ARTICLE 7.
DUTIES OF
OFFICERS
SECTION 1. THE
PRESIDENT SHALL PRESIDE AT ALL MEETINGS OF THE ORGANIZATION AS WELL AS BOARD OF
DIRECTORS MEETINGS. HE/SHE SHALL ALSO SERVE AS EX-OFFICIO MEMBER OF ALL COMMITTEES.
SECTION 2. THE
VICE PRESIDENT SHALL ASSUME THE DUTIES OF THE PRESIDENT IN HIS OR HER ABSENCE OR
ANY OTHER DUTY IN THE CAPACITY OF THE OFFICE.
SECTION 3. THE
SECRETARY SHALL KEEP A RECORD OF ALL MEETINGS OF THE ORGANIZATION AND BOARD OF
DIRECTORS. IN THE CASE OF ABSENCE OF THE PRESIDENT AND VICE PRESIDENT , HE/SHE
SHALL ASSUME THE DUTIES OF THE PRESIDENT IF
AND WHEN DEEMED NECESSARY.
SECTION 4. THE
TREASURER SHALL RECEIVE ALL MONIES OF THE ORGANIZATION, MAKE ALL DEPOSITS OF
RECEIPTS AT THE DESIGNATED BANK, PAY ALL BILLS FOR WHICH HE/SHE MUST HAVE A BILL
INDICATING MERCHANDISE OR SERVICE PURCHASED AND THE AMOUNT DUE. HE/SHE SHALL
SUBMIT A FINANCIAL STATEMENT AT EACH MEETING.
SECTION 5. THE
MEMBERSHIP SECRETARY SHALL MAINTAIN A RECORD OF ALL MEMBERS, COLLECT THE ANNUAL
DUES (TURN MONIES OVER TO THE TREASURER) AND PURSUE MEMBERS TO MAINTAIN
MEMBERSHIP.
ARTICLE 8.
STANDING COMMITTEES
SECTION 1. THERE
SHALL BE SUCH STANDING COMMITTEES CHOSEN BY THE PRESIDENT AND BOARD OF DIRECTORS
AS MAY BE NECESSARY FOR THE ORGANIZATION TO FULFILL ITS MISSION. EACH COMMITTEE
SHALL CONSIST OF A CHAIRMAN AND A MINIMUM OF TWO MEMBERS. THE CHAIRMAN SHALL BE
SELECTED BY THE CURRENT PRESIDENT AND EACH CHAIRMAN OF EACH COMMITTEE WILL
SELECT OR SOLICIT THE REMAINING MEMBERS.
SECTION 2. THE
PERMANENT STANDING COMMITTEES SHALL BE NOMINATING AND AUDITING.
SECTION 3. THE
NOMINATING COMMITTEE SHALL CONSIST OF THREE MEMBERS, ONE TO BE CHOSEN BY THE
BOARD OF DIRECTORS WHO WILL BE CHAIRMAN AND TWO MEMBERS FROM THE MEMBERSHIP.
THIS COMMITTEE IS TO BE SELECTED PRIOR TO THE ANNUAL MEETING IN ORDER FOR THEM
TO SUBMIT A SLATE OF OFFICERS
FOR THE ELECTION AT THE SEPTEMBER MEETING. NOMINATIONS MAY BE MADE FROM THE
FLOOR AFTER THE CHAIRMAN HAS SUBMITTED THE SLATE SELECTED BY THE NOMINATING COMMITTEE. THIS MUST BE DONE
BEFORE NOMINATIONS ARE CLOSED. THE NOMINATING COMMITTEE IS ALSO RESPONSIBLE FOR
CONDUCTING THE ELECTION AND FURNISHING ALL
MATERIALS REQUIRED SUCH AS PENCILS AND PAPER.
SECTION 4. THE
AUDITING COMMITTEE DUTIES SHALL BE TO EXAMINE THE TREASURER’S BOOKS PRIOR TO
THE ANNUAL MEETING. A REPORT IS TO BE SUBMITTED BY THE CHAIRMAN AT THE ANNUAL
MEETING. THE CHAIRMAN IS TO BE
SELECTED BY THE PRESIDENT AND THE ONE OTHER MEMBER BY THE BOARD OF DIRECTORS.
ARTICLE 9.
AMENDMENTS
SECTION 1. THESE
BY-LAWS MAY BE AMENDED AT ANY REGULAR
STATED MEETING BY A TWO-THIRD VOTE OF THE QUORUM, PROVIDING THAT THE PROPOSED
CHANGE HAS BEEN SUBMITTED IN
WRITING AT THE PREVIOUS STATED MEETING.
ARTICLE 10.
PARLIAMENTARY
SECTION 1. THE
RULES CONTAINED IN “ROBERTS RULES OF ORDER REVISED” SHALL GOVERN THE
ORGANIZATION.
ENACTED NOVEMBER 4, 1997
REVISED JUNE 8,1999
REVISED SEPTEMBER 14,1999
REVISED JULY 16,2001